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Board and Committee Member Information

swearing-in, ethics and open meeting law requirements, etc

Thank you for volunteering to serve on a board/committee/commission for our town. 

APPOINTMENT LETTER
If you submitted a letter of interest to become a member of a board/committee/etc and have not received an appointment letter - please contact the appointing authority (listed on the vacancy notice).  

If you received an appointment letter, your next step is to be sworn in by the Town Clerk or Assistant Town Clerk.  You must be sworn in to count towards quorum & vote at meetings. 


SWEARING IN
You must be sworn in to count towards quorum & vote at meetings.  Please email us to schedule a day/time to be sworn in by a member of the Town Clerk's office.    townclerk@stow-ma.gov 
 

STATE ETHICS / CONFLICT OF INTEREST:  2 REQUIREMENTS

JANUARY 2023:  The Commonwealth of Massachusetts launched a new online training program for the Conflict of Interest Law requirements.  You are required to complete the online training and acknowledge receipt of the summary for Municipal Employees. 

STEP #1:   REGISTER
Please register at https://massethicstraining.skillburst.com/ 

You will be asked to enter your name and your email address, preferably your Town issued email address if you have one.  The email address you use is considered a public record.

STEP #2:  COMPLETE THE TRAINING

  • Once you have registered you will be able to access the training and acknowledgment receipt directly on the program and receive reminder messages annually
  • You must complete the training within 30 days of registering
  • The online training will take approximately 1 hour to complete
  • If you serve on more than one Board or Committee, you only need to complete this training once
  • If you have completed the MUNICIPAL training for another Town - you still need to register with Stow BUT email your certificates to townclerk@stow-ma.gov & we will update your completion dates for Stow.

STEP #3:  ACKNOWLEDGMENT 

  • Do not forget to Click on the Acknowledgment of the Ethics Summary 
  • Once the training & acknowledgment are both completed, no further action is necessary 
  • You will receive an email confirming completion as well as the Certificate should you choose to print/save one for your records

Upon completion of your training, the Town Clerk will receive notification that it has been completed. You do NOT have to email your certificates to the Town Clerk, we can access them thru the database.  The only time you need to email copies is if the certificates were completed for another Town and you need Stow's records updated.

HELPFUL LINKS

Online Ethics Training:  https://massethicstraining.skillburst.com/

REMOTE PARTICIPATION - STOW'S POLICY adopted by Select Board

ETHICS COMMISSION - State webpage 

ETHICS COMMISSION - Legal advice / attorney of the day

OPEN MEETING LAW

OPEN MEETING LAW GUIDE

COVID 19 GUIDANCE and OPEN MEETING LAW

PUBLIC RECORDS & RETENTION FAQs

PUBLIC BODY CHECKLISTS:  How to post, what to include on Agendas / Minutes, etc
   AGENDAS/NOTICES, MINUTES, EXECUTIVE SESSION, SCREENING COMMITTEES, ETC