Elementary School Building Committee
February 2, 2009. Stow Town Building---------COA Room
Meeting Minutes
Quorum at 7:00pm
Attendees: Ellen Sturgis, Amy Finkel-Hastings, Stephen Quinn, Michael Wood, Lynn Colletti, Gary Bernklow, David Korn, Greta Morgan, Craig Martin, Paul Griffin-CMS
Announcements
Paul Griffin-CMS reported that he has attended several meetings with MSBA’s Joe Buckley and that the RFS with 2 addenda is out. The school walk thru went well and there were good questions from the attendees. Once the RFS’s are submitted on 2/4/09, 13 copies of each RFS plus a comparison matrix & reference checks will go to MSBA.
Paul will prepare the matrix & calls references. ESBC & CMS will have 30 days to review RFS’s. Designer Selection Board (DSB) scheduled to meet 3/3/09. DSB is 12 members + 3 members of ESBC. Once a selection is made a recommendation package is submitted to the MSBA Board 2 weeks prior to their meeting scheduled for Mid March 2009.
Paul outlined that many projects are moving ahead, however with the poor economy a number of Contractors have gone out of business. Presently CM at Risk process is costing more and the process needs work.
Paul outlined a general schedule and procedural details as follows:
- Study/Schematic Design & 2 Estimates by August 2009 for presentation at September 2009 MSBA Board Mtg. To obtain MSBA funding agreement.
- Stow Town Mtg. For approval of Construction $$$ maybe Fall 2009 or Winter 2010.
- Design Documents & bidding would take 9-10 months
- Generally figure on 12 months from MSBA approval of schematic design. That would place construction starting September 2010.
- Construction cost estimates will be based on student enrolment, square foot/student & $$/square foot.
- Two (2) funding agreements with MSBA will be required
- Enrolment projections will be important
OPM Contract
OPM Contract is still under review and need to work out details
Fund Raising Update
Greta reported that the fundraising account has been established. However, due to the economic slowdown there are a number of other fundraising efforts going on in Town so our fundraising could be more difficult. A few businesses and organizations have expressed an interest in supporting the school project.
Other Updates
Paul indicated that with regard to the stimulus funding there will be meetings with the MSBA to see how they will be impacted.
Craig reported that Assabet Water Company is planning on expanding their water distribution system. Specifically, the construction of a 12” water main in Crescent St is planned. The water main would end at Rt. 117 next to the Town Building or possibly closer to the Center School if the Town were interested in connecting the School. This issue can be further discussed once the Architect is selected.
Green Buildings/Energy Efficiency - David indicated that we need to have further discussions on how far we go with energy efficiency for the buildings. David has the ability to perform energy modeling.
Public Comment
Tom Ryan noted that there could be a wording conflict issue regarding the Town Meeting Article language and the name of the final project: MSBA refers to it as Pompo project but 2007 article referred to Center. ESBC to review with Bill Wrigley.
Next meeting on 2/23/09 @7:00 PM [changed subsequent to meeting due to conflicts]
Amy motioned to adjourn. Steve seconded. Unanimous approval at 9:10 PM
Minutes respectfully submitted by Craig Martin.
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