Stow School Building Task Force (SBTF)
Monday, May 21, 2007 7:30pm
Town Building COA
Final Meeting Minutes
By Ellen Sturgis
Attendees: Tom Ryan, Lynn Colletti, Lisa D’Alessio, Norm Farris, Gary Bernklow,Sara Kilkenny, Steve Quinn, Rob Kaufman (facilitator), Ellen Sturgis (chair),
Michael Wood (ex-offico) [arrived 8:10pm], Rick Lent (facilitator). Lorraine Finnegan and Phil Poinelli, SMMA Architects.
Absent: George Nisotel, Peter Rhoads, Bill Byron
Visitors: Ernie Dodd, Jim Sauta
1. Announcements/checkin;
Norm: “Yeah!” we did it!
2. Public Comment: “Amen” by Jim Sauta; Ernie suggested that a new building committee will need to be formed and urged members of the SBTF to consider volunteering.
3. Correspondence: Letter to MSBA Director Craven by Ellen (distributed by email) sent on 5/17/07. Lisa drafted a thank you letter to the public. Gary moved that the committee approve sending this to the local papers; Norm seconded. Approved unanimously.
4. MSBA final bill: Tom asked that there be an explanation of the discrepancy between some key information on the MSBA site evaluation and the SMMA figures (for example, total square footage at Hale). Lorraine suggested that this should be separate from the report and was more the responsibility of the District. It was agreed that SMMA would work with Michael Wood to draft a letter to MSBA when the Master Plan report disk is sent that highlights these differences. Gary moved we approve $16,300 as final payment for services rendered by SMMA. Norm seconded. Steve asked if all existing documents, particularly building plans and site work, has been given to the Town/District. Lorraine confirmed that
Bill Spratt has electronic copies of all the maps and plans they used. Tom suggested we ensure the Building Inspector also get these electronic files for future use, since the buildings are actually owned by the Town. The committee voted unanimously to approve the final payment.
5. Approve Minutes of April 23, 2007
Tom made a motion to approve the minutes as “almost perfect”. Sara seconded. Unanimous
6. Approve Minutes of May 7, 2007. Ellen distributed an edited version of Rob’s first draft. Due to this being the last meeting, Tom made a motion to accept the minutes of May 7 and May 8 including the minutes taken by Susan McLaughlin as amended (see later vote authorizing Ellen to attend to final changes). Seconded by Gary. Unanimous approval. [Michael Wood arrived at this point]
7. Final Report of SMMA Lorraine distributed bound copies of the full Stow Public Schools Master Plan dated 5/15/07. This included one unbound copy for ease of future copying, two CDs with the full report (one intended for the MSBA), and copies for each committee member. A request was made to include the executive summary on the SBTF website, and to ensure the Library (and possibly Historic Commission) get a copy of the report as well. Rob noted that the Evaluative Criteria list was missing; Lorraine will add to key copies. Sara moved that we accept the Final Report of May 15, 2007 pending the inclusion of the evaluative criteria page. For: Gary, Stephen, Tom, Sara, Lisa, Ellen, Norm. Against:
Lynn. Passed and accepted. Appreciation for all the work done by SMMA in general, and Lorraine and Phil in particular was noted.
8. Other Business
o Sara made a motion to authorize Ellen as Chair to:
o complete the DCAM evaluation (required for all public bids)
o review and approve the minutes of May 8th by Susan McLaughlin
o review and approve the letter to MSBA that will accompany the electronic version of the Master Plan
o complete final report to the future building committee
o Anything else required of the Task Force following the dissolution of the committee.
Gary seconded. Passed unanimously
• Gary provided a final financial report which noted that we spent $2,162.97 on non-SMMA expenses and $92,500 on the SMMA contract. This leaves a balance of $21,660.03 to be turned back to the town.
9. Final report by SBTF to the Selectmen
Ellen had circulated a draft “report to the future building committee” . A number of comments were collected. Norm then made the motion to accept as amended; Lisa seconded. Approved unanimously.
10. Reading of Minutes of 5.21.07
Ellen read her draft of the minutes as taken. Tom moved to accept minutes as read; Sara seconded. Unanimous.
11. Final Motion
Phil wanted to note that we’ve been a great committee to work for, that the process of taking it to the people/community from day one was a great process and one that the MSBA should take note of.
Ellen made a motion, that
o being that this committee has worked extremely diligently over fourteen months to bring a solid proposal to the town, and
o being that this proposal was passed overwhelmingly both at Town Meeting and at the polls; and
o given that we have more than completed the charge assigned to us in March 2006; and
o given that this has been a most terrific committee to work for;
resolved that the Task Force recommend to the Selectmen that the School Building Task Force be dissolved. Gary seconded. With a toast of sparkling grape juice, the vote was unanimous.
Gary made a motion to adjourn at 9:10pm
Tom seconded the motion. Approved: unanimously
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