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STOW Massachusetts
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Town Clerk
Contact TypeContact Information
Linda E. Hathaway, CMMC *
Town Clerk
Catherine Desmond
Assistant Town Clerk
Debbie Seith
Office Assistant (Mon.,Tues. & Fri.)
Donna Bonzcek
Office Assistant (Wed. & Thurs.)
(978) 897-4514 ext. 1
(978) 897-4534
December 25 & 26
January 1
All town offices closed in observance of Christmas and New Year's Day holidays.

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Town Clerk's Regular Office Hours:
Monday - Friday 8 a.m. - 4 p.m.
Closed daily for lunch 12:30 p.m. - 1 p.m.
Additional Links:
Link to PageLink to PageLink to Page

Census/Street List mailing - 2015

Stow’s 2015 annual town census/street listing will be mailed to all households by mid-January 2015. Per Mass. General Law and Stow’s General Bylaws, residents are required to fill out the form and return it to the town clerk’s office within 10 days.  Compliance provides proof of residence to protect voting rights, veteran's bonus, housing for the elderly and related benefits, as well as providing information for selection of jurors and school enrollment.  

The Census DOES NOT register you as a voter.

Completed forms should be mailed to the Office of the Town Clerk, 380 Great Rd. Stow, MA 01775-2127.

The mailing will also include a dog licensing form and a reminder to properly display the assigned street number on one’s home and business.

The data provided by residents is important and helps town officials compile accurate population figures and voting records. The town also uses the data for long-range planning and school assignments.  State and federal funding may be based upon the data provided.

One reason some households do not receive the census form is the household mail is delivered to a post office box and we only have a street address. 
Please be sure to provide us with your correct mailing address. Thank you.

Completed forms should be mailed to the Office of the Town Clerk, 380 Great Rd. Stow, MA 01775-2127.

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2015 Dog Licenses will go on Sale December 1st!                 All dogs should be licensed by January 31, 2015!

The fee to license a New Dog(s) in Stow is $10.00.  

If your dog has moved or died please call the Town Clerk's office so we can update our database and avoid mailing you unecessary reminders. 978-897-4514 x1

Dog owners are reminded to license their dogs.  All dogs over six months of age must be vaccinated and licensed within 30 days of the old license expiring (Jan 31st ) or if a new dog, within 30 days of residency in Stow.  Dog licenses are $10 per dog for households with 1-3 dogs.  Households with 4 dogs or more will be issued kennel licenses. Contact the town clerk for fees.  Dog licenses are valid from January 1 - December 31, 2015.   All of the requirements are part of the Animal Control Bylaw, Article 6. Section 7 of the Stow General Bylaws.  Click here for the Animal Control bylaw.

Make the check payable to the Town of Stow, include a self-addressed, stamped envelope (70 cents & 94 cents for 3+ tags) and current rabies certificate. The new tag and license will be mailed to the owners.

It is important that an up-to date rabies vaccination certificate be on file with the Town Clerk or presented at the time of licensing.    Any applications without the proper fees or a rabies certificates will be returned to the dog owner.   The deadline to license dogs is January 31, 2015.  Owners will incurr fines after April 15th. The fee to license the dogs after April 15th will be $35.00 per dog.

A rabies clinic is tentatively scheduled for April 2, 2015 at the Stow Highway Barn, 88 South Acton Rd.

Call the Town Clerk's Office if there are any questions,  978-897-4514 x1


Voter Registration

Questions about your voter status?  Who your elected officials are?   what you district you are in?  polling place?  

The Secretary of the Common Wealth of Massachusetts website has a great searchable database.

Simply Enter your Name (as you are registered to vote), Date of Birth, and Zip Code

Information provided includes: Voting Status, Party Enrollment, ID requirements if necessary, Precinct #, Voting Location, Town Clerk information, Your Elected Officials and Your Districts.

Election Location
  • The Polling Location is Center School Gym/Cafe  OR The Music Wing  403 Great Road (look for signs at the school)
  • Main Parking lot is off of Great Road.
  • Over flow parking is the Center School parking lot off Hartley Road, Town Building, and Town Hall.
  • Polling Hours  7:00am-8:00pm

Expedite Your Visit to the Polls!
  • To view your voter status – go to this link and complete the online form.
  • If you are an Inactive Voter – Call us to resolve this.
  • Inactive Voters can still vote BUT they have a longer process & paperwork at the polls.
  • Know your Precinct!  Maps can be viewed on the Town Website.
  • State your address and name clearly to the poll workers
  • If you need assistance getting to the polls – call the Stow Council on Aging to make arrangements  978-897-1880

                                                                Are you registered to vote?     Is the information current?     Are you sure?

                                                                Be sure to complete a voter registration card if you:
  • Are new to town and would like to vote in future elections
  • Moved to a new address within town
  • Changed your name
  • Want to change parties or unenroll from a party

Voter Registration may be Completed at the:
  • Town Clerk's Office during regular business hours
  • The Registry of Motor Vehicles
  • Via Mail (mail-in forms are available at the Randall Library, the Stow Post Office, or the Stow Town Building)
  • Download a Registration form, fill it out, and drop it off at the Stow Town Building or mail it to the Stow Town Clerk, 380 Great Road, Stow, MA 01775
Call the Town Clerk's Office if you are unsure of your voter status:  978-897-4514 x1

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Absentee Ballots
To Vote an Absentee Ballot

You may vote absentee if you:
  • will not be in Stow between 7 a.m. to 8 p.m. on election day;
  • a physical disability prevents the voter from going to the polling place;
  • or because of a religious belief.
What a voter must do:  
(Please read "Important Reminders" for deadlines and more information)

1.  Must fill out the Absentee Ballot Application prior to receiving an absentee ballot.

        Applications are available at the Town Clerk’s office, contact the Town Clerk to have an application mailed to you, or download an application online.

Click here for information about who qualifies for an absentee ballot.  
Download an absentee ballot application for yourself  
Download an abesentee ballot application for a family member.
        The application must be received by the Board of Registrars of Voters/Town Clerk by noon the day before the Election.

2.  An absentee ballot can be mailed to you OR you may make arrangements to vote in the Town Clerk’s Office once the application is received by the Town Clerk.  If you wish to vote in the Town Clerk's Office; please call ahead to make an appointment 978-897-4514 x1.

Important Reminders

1.  An absentee voter must fall into one of the allowable categories in order to vote absentee. Illegal absentee voting, including making a false application, is punishable by a fine up to $10,000 and additional penalties.

2.The absentee application must be received before NOON the day before the Election.

3. If the voter wishes to have the absentee ballot mailed to him/her - be sure to submit the application as early as possible and allow at least 3 days to receive the ballot in the mail.

4.  If the voter wishes to vote the absentee ballot at the town clerk's office - please call ahead to make arrangements to do so. 978-897-4514 x1
5.  If mailing their absentee ballot back to the Town Clerk's Office - the voter needs to allow enough time to ensure the ballot is received prior to the close of polls on election day (next election -Tuesday, March 6th.)

The Secretary of the Commonwealth's webpage has additional information about voting absentee and additional forms

Please contact the Town Clerk's office for more information. 978-897-4514 x 1.

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Election Information
Important Notice
Polling Location
The Town of Stow voters vote at CENTER SCHOOL, 403 GREAT RD.
Same Location for BOTH Precincts 1 &2

We will be using the Center School for all Stow elections.
Parking is accessed off of Great Road.
Additional parking at Town Building, Town Hall, Hartley Road, west bound along Great Road.

Can't remember which precinct you are in?



Notice of Vacancy
Election Workers

Registered Stow voters interested in working at the polls during elections, please contact the Chief Election Officer
Stow voters registered as Republican and Democrat are considered first per MGL with registered Unenrolled voters and other parties considered second.
Duties include: Checking voters, assisting with the ballot box, and counting ballots.
Training Sessions are required.
Names are added to the master list and are called upon on an ‘as needed’ basis.

If you are interested, please contact Linda Hathaway,
Town Clerk and Chief Election Officer, 978-897-4514 x 1 or mail a letter of interest to Town Building, 380 Great Road, Stow

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About the Town Clerk

Appointment Authority
Appointed by the Board of Selectmen

Description of Duties:
Seventy-three chapters and four hundred fifty-one statutes
of Massachusetts General Law
direct the Town Clerk's duties.

  • Serves as Chief Election Officer, Public Information and Legislative Administrator, and Local Registrar of Vital Records and Statistics (birth, death, and marriage).
  • Issues marriage licenses, dog licenses, and business certificates.
  • Is a member of the Board of Registrars of Voters and is responsible for carrying out the functions of the Board in preparation, publication, and circulation of voter lists, the annual census and street listing of Stow residents.
  • Submits all bylaws passed by Town Meeting to the Attorney general for approval.

*Certified Massachusetts Municipal Clerk

Stow Town Building 380 Great Road, Stow, MA 01775
Phone: (978) 897-4514 Fax: (978) 897-4534
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